Bylaws

Previous Bylaws

Through June 2007
Contact the ILUG Officers with suggestions or comments.

Article 1: Name

A. The name of the organization is the Innovative Law Users Group (ILUG).
B. The purpose of this organization is to provide law librarians a forum to gather and disseminate information about the Innovative system and to foster communications between ILUG members and Innovative Interfaces, Inc.

Article II: Membership

Any law library using the automated library system of Innovative Interfaces, Inc. (III) is eligible to become a member of ILUG.

Article III: Dues

A. Members will need to pay an annual amount for dues. This amount can be changed only by a vote of the membership.
B. Members who have not paid dues by March 1 will be suspended from the membership. They will be immediately reinstated upon payment of dues.

Article IV: Fiscal Year

The Fiscal Year shall be July 1–June 30.

Article V: Officers

A. The officers of the organization are the Chair, Chair/Elect, and Treasurer. Only employees of the ILUG member libraries are eligible to be officers of ILUG.
B. New officers assume their duties at the close of the annual meeting.
C. The officers shall communicate with the membership by electronic mail, normal mail delivery, fax, or any other means as appropriate.

Article VI: Committees

A. The officers shall establish whatever committees are deemed necessary for the business of the organization.
B. The Chair shall appoint all committee members.
C. Generally, only staff members from member libraries are eligible to be committee members of ILUG.

Article VII: Elections

A. A Vice-Chair/Chair Elect is elected annually by the membership. A Treasurer is elected to serve a two-year term.
B. The officers shall appoint a nomination committee each year, to consist of three members, none of whom shall be a candidate for office in the succeeding election. Nominations for officers are solicited from the membership using any appropriate means of communication. Nominees shall be contacted by the committee members to request written acceptance of the nomination.
C. The election of officers must be voted upon by electronic ballot. Ballots shall be sent out in May of each year. Each member institution shall have one vote.
D. The nomination committee members shall record the results of the voting and inform the officers of the result. The Chair or the Chair's designee shall announce the results to the membership.
E. In case of the tie vote, a run-off election shall be held at the annual business meeting. Run-off elections shall be by secret ballot. Each member institution represented at the business meeting shall have one vote.

Article VIII: Voting

A. The election of officers, changes to the bylaws, and dues increases must be voted upon by the membership. Each member library has one vote per issue. Voting shall be by electronic ballot. All ballots shall be open for voting a minimum of thirty days in advance of the annual meeting. All ballot slots will be decided by a simple majority vote.
B. Run-off elections and other issues may be brought up for a vote at the Annual Meeting. For voting done at the Annual Meeting on general issues, each person from an ILUG Member Library has one vote per issue. For voting done at the annual meeting for run-off elections, changes to the bylaws, and dues increases, each member institution represented at the business meeting shall have one vote.

Article IX: Meetings

A. There shall be an annual meeting of ILUG held at the Conference of the American Association of Law Libraries (AALL).
B. The officers of ILUG may choose a representative of ILUG to attend the Annual Meeting of the Innovative Users Group and to report back to ILUG members.A grant shall be established to provide funds to defray the cost of one night’s hotel room plus airport transportation at the AALL meeting.
C. Grant applicants must be employed at a library that is a member of ILUG. Officers of ILUG are eligible to apply. Grant recipients are not eligible to apply again for three years.
D. The Chair of ILUG will appoint a Grants Committee. The Chair will notify the Committee of the amount of funding available.
E. Applications will be verified by the ILUG Treasurer for compliance with the membership requirement. Verified applications will be sent to the committee members for review.
F. The Committee shall review the applications, taking into consideration the financial support applicants receive from their institution.
G. Once the representative is selected, the Committee Chair will notify the ILUG Chair. The ILUG Chair will notify recipient.

Articles I, V, VII, VIII and IX amended at the 2007 ILUG Annual Meeting.
Article IV amended at the 2015 ILUG Annual Meeting, 7/18/2015, to change the fiscal year from January 1-December 31 to July 1-June 30.

Contact the ILUG Officers with suggestions or comments.