Minutes of the Annual Meeting
July 8, 2006
St. Louis, Missouri
The 2006 annual meeting of Innovative Law Users Group members was held at the Renaissance Grand Hotel in St. Louis, Missouri. Breakfast and breaks were provided courtesy of Innovative Interfaces, Inc. Tom Baker, ILUG Chair, welcomed attendees and called the meeting to order.
A motion was made, seconded, and members voted to approve the Minutes of ILUG's 2005 annual meeting. These minutes were handed out at the meeting.
III. Treasurer's Report
Phyllis Post gave the Treasurer's Report, summarizing the copy of the printed report handed out at the meeting. Phyllis particularly noted the newly realized benefit to ILUG of the recent increase in membership dues to meet the rising cost of the meetings.
IV. Resolution of Deadlocked Election
A vote was held to resolve the deadlocked election; by lot (coin-toss) or by new vote. The outcome was 27 votes (+2 by proxy = 29) to resolve by lot and 13 votes to resolve by a new vote.
"Heads" was assigned alphabetically by last name to candidate for Vice-Chair/Chair-elect, Sarah Boling; "tails" was subsequently assigned to candidate Melanie Cornell. Chair, Tom Baker, tossed a coin. The coin landed on the floor, heads-up. Sarah Boling was announced the incoming Vice-Chair/Chair-Elect.
A motion was made, seconded, and members voted to approve the resolution of any future ILUG election deadlock by lot.
V. New Business
Proposal to Establish a Grant for Board Member Attendance at ILUG Annual Meeting
Katrina Piechnik, ILUG Vice-Chair/Chair-Elect, proposed that ILUG amend bylaws to establish a grant which would cover expenses for one night for ILUG Board Members in need, to facilitate their attendance at the ILUG Annual Meeting.
Establishment of a Bylaws Revision Committee
Volunteers were recruited for membership on the Bylaws Revision Committee:
- Emerita M. Cuesta, University of Miami Law School, Coral Gables
- Elizabeth Moore, Loyola, New Orleans
- Lucinda Harrison-Cox, Roger Williams University School of Law, Bristol, Rhode Island
Emma (Emerita M. Cuesta) has since volunteered to Chair our Bylaws Committee.
VI. Volunteer to Take Minutes
Melanie Cornell volunteered to take the Minutes of the ILUG 2006 Annual Meeting, in absence of the incoming Vice-Chair.
Our outgoing Chair, Tom Baker, presented our incoming Chair, Katrina Piechnik, and introduced or announced all the ILUG officers for 2006/07:
- Chair: Katrina Piechnik, Jenkins Law Library, Philadelphia, PA
- Vice-Chair: Sarah Boling, Suffolk University Law School, Boston, MA
- Treasurer: Phyllis Post, Capital University Law School Library, Columbus, OH
Tom thanked the candidates for their willingness to run for office. Tom presented a gift of recognition to ILUG Webmaster, Martin Wisneski, Washburn University School of Law Library. Katrina thanked outgoing Chair Tom and Treasurer Phyllis for mentoring her over the past year, and presented each with gifts.
VIII. Annual Workshop Program
Please see Agenda and/or separately prepared summary.
Minutes respectfully submitted,
July 27, 2006
2006 ILUG Agenda
|8:30 - 9:00 am||Registration and breakfast*|
|9:00 - 9:30 am||Business meeting: Treasurer's Report; Resolution of Deadlocked Election; an item from Katrina Piechnik — see Agenda for the business meeting and Proposal to Establish a Grant for Attending the ILUG Annual Meeting|
|9:30 - 9:45 am||III company presentation #1 - State of the Company - Sandy Westall (Innovative Interfaces, Inc.)|
|9:45 - 10:15 am||III company presentation #2 - AccessLaw: Resource Sharing Expands among Law Libraries - Sandy Westall|
|10:15 - 10:30 am||Break*|
|10:30 - 11:35 am||ILUG member presentation #1 - Preparing ABA Statistics with Millennium - Mary Strouse (Catholic University of America), Patricia Callahan (University of Pennsylvania), Jim Mumm (Marquette University)|
|11:30 am - noon||ILUG member presentation #2 - Disaster Recovery - Elizabeth Moore (Loyola University of New Orleans)|
|Noon - 1:30 pm||Lunch - at Charlie Gitto's Downtown, an Italian restaurant with echoes of the Cardinals|
|1:30 - 2:30 pm||Joint III/ILUG discussion: State of Millennium - Tom Baker (Columbia Law School), Georgia Briscoe (University of Colorado), Mary Jane Kelsey (Yale University), Sandy Westall|
|2:30 - 2:45 pm||Break*|
|2:45 - 3:45 pm||III company presentation #3 - WebPAC Pro - Dinah Sanders (Innovative Interfaces, Inc.)|
|3:45 - 4:15 pm||Discussion groups + w/ ABA-statistics table|
|4:15 - 4:45 pm||Discussion groups, second set, + presentation at the podium from YBP: Integrating with III to Streamline Workflows for Libraries (Jean Eaglesfield, Manager, Collection Management and Development Group, and Michael Walmsley, New Business Development Manager (Midwest) (YBP)|
* Breakfast and breaks provided courtesy of Innovative Interfaces, Inc.
As you can see, we got Dinah Sanders to come and talk to us about WebPAC Pro. At Sandy Westall's suggestion we have allotted an entire hour for this presentation.
YBP wanted to do a presentation on how their products work with the III system to streamline workflows. As the presentation slots were filled, I suggested that they do a presentation for those who are specially interested during the second discussion group session, as the podium will not be being used at that point.
The most-asked for item in the member surveys was statistics. Mary Strouse, Pat Callahan and Jim Mumm will do a presentation on using Millennium to prepare ABA statistics, which will very helpful to us.
Last October I asked Elizabeth Moore if she would be willing to keep notes and talk to us about recovering from the very real disaster which enveloped New Orleans. I'm happy she said 'yes'.
It was an idea of mine that it was time for a discussion, hopefully with III, on where we all are with the Millennium software. Sometimes (even-numbered midnight hours :-) I think this discussion should be entitled Bells & Whistles v. Basic Bedrock. Sometimes (odd-numbered midnight hours) I think it should be entitled Darwin v. The Deckchairs. How has Millennium worked in your institution? What has it helped? What problems has it raised? Where does the Innovative system fit into the IT environment of your institution? Have you been using Innovative software since the text-based days? Or did you start out with Innovative as a user of Millennium? From the standpoint of you and your institution, where do you see library system software heading? Are there any implications for the overall business model? I'm very grateful to Georgia Briscoe and to Mary Jane Kelsey for helping lead what I hope will be an interesting and fruitful evaluation. I'm happy to report that Martin Wisneski has set up an ILUG bulletin board for us to use in gathering our thoughts on these issues, and he can open a branch for your topic of interest if you like. The URL is http://innopaclaw.org/forum/. The first time you go to the site, you must register. This gives us a way of keeping the spammers out. Please join the ILUG bulletin board, come to the meeting in St. Louis, and share your thoughts with your colleagues, whether you are a "Darwinist" or a "Believer in Bedrock".
Summary of the Annual Workshop Program
July 8, 2006
St. Louis, Missouri
III company presentation #1 - State of the Company
Sandy Westall (Innovative Interfaces, Inc.)
After a warm welcome and invitation to visit III's booth in the Exhibit Hall, Sandy announced three presentations at AALL 2006 by III staff:
- MetaData Builder
- Introduction to Encore
Innovative Interfaces, Inc. people attending AALL 2006:
- Sandy Westall
- Dinah Sanders
- Ronnie Storey-Ewoldt
- Katja Moos
- Steve Strohl
- Jason Quesada
What's new at Innovative:
- Encore - Innovative's discovery services platform
Content, community and discovery in a single interface...
- WebPAC Pro
- Research Pro
Takes MetaFind to a new level regarding presentation of results
New model for federated search
- ERM - Electronic Resource Management
Installed in over 200 libraries
Approaching 3rd release
COUNTER usage statistics
- CASE - Content Access Service (A-Z list)
- Single Sign-on
Verification methodology used at campus portal can pass over for use with My Millennium or vice versa.
More new at III
- Program registration
- Graphical self-check
- Patron self registration
- MetaData Builder
- New services
- Personal service rep at III
- Web OPAC refresh
- Helping to implement WebBridge
- Helping with SCAT tables
- 200 enhancements in Release 2006 (expected release: in late July or early August, 2006)
III company presentation #2 - AccessLaw: Resource Sharing Expands among Law Libraries
Sandy's presentation may soon be available from http://csdirect.iii.com/ppt/ (restricted to III customers).
AccessLaw = INN-Reach system for Law Libraries
- Union catalog of participating libraries
- Resource sharing (patron initiated)
Currently participating libraries:
- Boalt Law, University of California
- Penn Law
- University of Texas Law
- University of Washington Law
- Yale Law
Statistics available from April, May and June 2006 show there is a very successful fill rate.
"Real time" holdings data is displayed.
III's future plans for AccessLaw:
- Expand to more libraries
- Expand to ArticleReach (new module of INNReach for requesting journal articles)
- ArticleReach highlights:
- Leverage holdings information in the INNReach catalog
- Use power of system to determine suppliers
- Reduce staff processing (patron initiates; system activates)
- Deliver online to patrons
- Automatically transmit unfilled requests to ILL
ILUG member presentation #1 - Preparing ABA Statistics with Millennium
Mary Strouse (Catholic University of America)
Patricia Callahan (University of Pennsylvania)
Jim Mumm (Marquette University)
This presentation comprised an overview of different law libraries' specific efforts to fit Millennium's statistical data (same as Web Management Reports) into ABA questions. The detail covered would pertain differently to each library. However, some more general areas of discussion included:
- Use of FUND codes in developing statistics.
- Counting subscriptions.
- Counting volumes.
- Counting titles.
- How to count electronic resources.
- Representing varying formats within statistics.
- Use of UPDCNT.
- Use of SCODE3 as one library's alternative to UPDCNT (this use was developed before UPDCNT became available).
- Using and clearing PCOUNT codes.
- One library's policy where 1 bib record = 1 title (regardless of # of active check-ins attached to same bib).
- Millennium field statistics using paid dates, based on fiscal year - note results broken down by format code.
- Run check-in record field statistics - look at COPIES column.
- One library created a permanent check-in record review file and periodically runs field statistics against this review file.
ILUG member presentation #2 - Disaster Recovery
Elizabeth Moore (Loyola University of New Orleans)
Elizabeth gave a very moving and spell-binding personal account of her and her library's experiences with Hurricane Katrina. Elizabeth's presentation held many suggestions for disaster preparedness, and literally moved many within her attentive audience to tears.
Joint III/ILUG discussion: State of Millennium
Tom Baker (Columbia Law School)
Georgia Briscoe (University of Colorado)
Mary Jane Kelsey (Yale University)
This presentation was a discussion of specific customer ILS concerns and/or praises, accompanied in some instances by responses by Innovative staff.
III company presentation #3 - WebPAC Pro Dinah Sanders (Innovative Interfaces, Inc.)
Sites will be able to "go Pro" (at no charge) by placing service request after upgrade from 2006 WebOPAC. Prerequisites to going "Pro":
- Library must have Millennium advanced keyword searching
- Library must be upgraded to Release 2006
- Webpub.def required in "Pro" - check yours before requesting to go Pro (sample provided based on individual library's settings)
- Library must call Innovative to place a "service request" to switch to WebPAC Pro. (WebPAC is an Innovative "service commitment").
- RightResult (a new relevance algorithm developed by Innovative) vastly improves key word search results.
- Option to create column to direct or link patron to URL in browse.
- Option to have 50 (instead of 12) titles displayed on browse page.
- Option to use "brief citations" format in browse screen.
- Option to bring RSS feeds into WebPAC screens.
Associated optional products (purchased separately):
- Feed Builder
- My Record Feeds
- Courseware Integration (Blackboard product)
- Single Sign-On
Attendees selected a table of topical interest (Acquisitions, Serials, Cataloging,…) and sat with others having the same interest for an open discussion.
Presentation at the podium from YBP: Integrating with III to Streamline Workflows for Libraries
Jean Eaglesfield, Manager, Collection Management and Development Group (YBP)
Michael Walmsley, New Business Development Manager (Midwest) (YBP)
INNOVATIVE LAW USERS GROUP
JULY 8, 2006
Balance July 16, 2005 $ 2,536.61 INCOME 2005 Dues $ 160.00 2005 Luncheon payments $ 79.00 2006 Dues $ 4,560.00 2006 Luncheon payments $ 465.00 TOTAL INCOME $ 5,264.00 EXPENSES 2005 Luncheon $ 597.26 2005 IUG/ILUG Luncheon subsidy $ 1,673.40 State (Calif.) & Federal taxes $ 321.80 2006 Annual Meeting deposit (AALL) $ 100.00 2006 Luncheon deposit $ 100.00 Mailings $ 382.73 Bank Service Fees $ 120.00 Web Site Renewal Fee $ 99.95 2006 Annual Meeting $ 592.52 (Renaissance Grand) Administrative Fee $ 13.77 TOTAL EXPENSES $ 4,001.43 Balance July 16, 2005 $ 3,799.18
Number of member libraries = 117
Submitted by Phyllis Post
ILUG Treasurer 2005/2007